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Important Factors to Consider When Choosing a Barcode Printer

With the growing technology, businesses have to stay up to date. This is why it’s now a must to use barcodes in price tags and inventory. Barcodes are easy to make with the use of barcode printers and ribbons. However, you might be confused when you go to purchase a barcode printer because of the wide range of barcode printers available. This article will give you some tips that will help you choose the best barcode printer ribbon for you.

Factors to Consider When Choosing a Barcode Printer

1. The needs

There are four main categories of barcode printers: desktop barcode printers, industrial barcode printers, mobile barcode printers, and specialized barcode printers. A desktop barcode printer is the best for offices and retailers. This is because they print up to 500 labels per day. An industrial barcode printer should be used by people who aim to produce big numbers. They can print up to 5000 labels per day and produce big labels up to eight inches wide. Mobile barcode printers don’t need a connection to a computer, so they are best used when one is moving. They can print up to 500 labels per day, but their labels are smaller in width, up to four inches. You’ll need a specialized barcode printer if you need specific labels like cards and tickets.

2. Printing methods

Barcode printers have two main methods of printing, namely direct thermal and thermal transfer. The printing method mainly affects the material you can print on and how long the code will stay. Direct thermal barcode printers are simple, don’t have a ribbon, and produce clear barcodes. They are, however, temporary and can’t last longer than six months. Thermal transfer barcode printers use a ribbon. They make barcodes that can withstand extreme temperatures and last up to 20 years. They are also able to print on different materials and in different colors. Some barcode printers can use both printing methods.

3. Print resolution

The resolution affects the quality of the barcode. The higher the resolution, the better the quality of the barcode will be. It’s advisable to go for a high-resolution barcode printer ribbon.

4. Connectivity

Although all barcode printers have a USB for connecting to the computer, it’s important to consider how your printer will communicate with your computer. It could be Ethernet or Wi-Fi.

5. Compatibility

You should choose a barcode printer that is best for your company. It should be compatible with the other computers already in your company. The printer you choose should have the interconnectivity, drives, and devices that will run with the system you are running on, whether ERP or SAP.

6. Extra accessories

Ask from your store what more accessories your barcode printer needs to function. These could be ribbons, cutters, peelers, labels, and other supplies. Be sure to take the ones you really need.


Purchasing the right barcode printer will be essential in your company. The above tips will help you to choose the right one. When you purchase a barcode printer, only purchase from authorized dealers. They have much knowledge and will be able to guide you even more. They also have warranties, which is a great way to protect your investment.